Tag: group

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What We Talk About at Writing Group

For the last ten years, I’ve run a weekly writing group. This has almost always been on a Tuesday and with a co-organiser.

I inititally joined in 2010, when the group was still a branch of National Novel Writing Month (NaNoWriMo). I took over in 2015 once the original organisers graduated and moved away. After withdrawing our affiliation from NaNoWriMo two years ago, two of us now jointly run it as an independent group.

It must be stated that we have a manageable number of members, so other than a few word-of-mouth referrals, the group is not actively recruiting at present.

In its current form, members can drop in at any time during the two-hour session, either in-person or via Discord. They’re welcome to stay for a short while or the whole session, and there isn’t even an expectation to write. We frequently end up chatting, joking, making plans and/or solving problems.

But although that format is consistent these days, it took some trial and error to figure it out.

As the main NaNoWriMo challenge only took place during November, the weekly meetings coincided with that. After some enthusiasm by members, we cautiously extended the-e weekly meetings on a trial basis through December, then January, then February, and so on. People were still coming along, so we confidently started meeting up all year round. We now have a recurring table reservation and the staff know us well.

On a couple of occasions before the pandemic, I even brought the members around to my house on 31 October so we could begin to draft our novels at the stroke of 1 November.

While the meetings themselves have always been a hit, the members have rarely been interested in any formal activites such as writing sprints, feedback sessions or homework challenges. Variations of these have been attempted with different leaderships in different years, but none have caught on.

In Dundee, at least, the thirst is simply for ringfenced time to write every week and that’s what we provide.

Performing to an Audience

Flight and Fright

This morning, I attended a talk by Professor Angus Wallace. His name might not be immediately recognisable, but you’re likely familiar with his story. In 1995, he treated a passenger with a collapsed lung using improvised surgical equipment on a flight from Hong Kong to London.

Judging by the number of slides skipped, he probably brought twice as much material as he needed for the hour-long slot. The mid-air incident formed only a part of his speech, with the rest devoted to his many inventions in shoulder surgery and his later career as an advisor in major air and rail accident investigations.

All this could be a terribly dry subject, but the professor knew his audience was from a non-medical background. Any medical terminology was kept to a minimum or explained in simpler terms, and the whole structure of the presentation kept the audience engaged.

I suspect his rhetoric skill was developed through necessity. One of his earliest inventions was a tool for ingrown toenails which reportedly worked well, but was not marketed properly, so few people knew of its existence. From that point, he was sure to amplify his ideas more forcefully.

Quite by coincidence, I’ve been thinking more about my longstanding desire to start a group dedicated to helping people to overcome stage fright. I can tell you there are writers out there with some top ideas that will never make it onto a stage because they have no motive, whereas Professor Wallace did it as part of his job.

Just yesterday, I received an email from a local organiser, who brought to my attention that I’d been mentioned in an interview between two mutual pals. I started to compose a two-sentence reply, which quickly turned into several paragraphs outlining how I’d like this proposed group to look.

I have some definite ideas, such as aiming it at members who aren’t yet ready for more formal organisations like Toastmasters International. But there are many details that need input or experimentation. This organiser probably opened my reply this morning and thought What is this wall of text all about?

By writing about this proposal in such a public forum as this blog, and by speaking to the right folks, I hope to make it a reality and to help more people face their fear of the stage.

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Eight Weeks of Writing Group Independence

Every Tuesday, I run a writing group with a pal. Until eight weeks ago, the group was affiliated with National Novel Writing Month (or NaNoWriMo).

We broke away to form an independent group after we felt the organisation was not working in the best interests of its members. You can read a previous entry exploring the reasons for this.

In the weeks following the announcement, we fielded a few questions from members, largely to reinforce that the new group would feel as familiar as we could make it. Only a couple of people have left, but no more than would have happened anyway.

In short, it’s been something of a velvet divorce.

I’d been running the group for about nine years, while my pal came on board about two years ago. We feel we know what works with our members and what doesn’t, and this secession allows us to take our own actions without needing to toe the line of an umbrella organisation with their own differing priorities.

There are still aspects we need to work out. For instance, we have an outstanding question of how to attract new members without being overwhelmed by new recruits. This, however, is not an urgent problem and we’ll work it out in due course.

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A Regular Writing Routine

I’m part of the Wyvern Poets group in Dundee, having been a founder member in or around 2015.

Unlike my other groups, this one does not actively recruit members but it does publish its work. Most notably, Dundee University has invited us to put together a pamphlet for the Being Human festival every November, and to perform our work on campus.

For the rest of the year, the members each write a poem ahead of our monthly meetings. There is always an optional prompt; normally a single word like ‘environment’, ‘pace’ or ‘journey’. The poems are then discussed on a peer-review basis and suggestions are made between members.

I find if I undertake no other writing in a given month, I always submit something for the group, even if it’s at the last minute or if I’m not entirely happy with it. As there’s only around a week until the next meeting, I’m going to crack on with this month’s prompt – villanelle – right after I finish this.

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Coffee and Cosy Poetry

On Saturday evening, I attended my first poetry writing group in person for many months, held in the Blend Coffee Lounge in Dundee.

I first learnt about this directly from the café, as they asked me to pass it on to any writers who might be interested. They were also hosting separate art and craft events at the same time.

The intention here was to write what was described as ‘cosy’ poetry. Rebecca Baird read us some Wendy Cope and similar poets, then invited us to pen our own verses, mimicking the style of what we’d heard.

When I started writing about a decade ago, this is exactly the type of class I would take part in. Just as actors often attend improv groups to sharpen their reflexes, I highly recommend writers find a circle where you’re given a few words or a scenario and are asked to write a poem or a passage inspired by what you’ve heard.

In this case, I wrote for a solid 10 minutes, making each line of the piece begin with first words of the previous line. I haven’t been in a flow like that for a long time and I think I can edit that piece so to make it even better.

As yet, I don’t know when or if there will be another one of these, but I’m looking forward to taking part again.

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Cobbled Together

I’ve had little time to put together a full entry, but there is something I want to show you.

A few weeks ago, I attended writing workshops run by the poet Imogen Stirling, who took the theme of the lockdown as inspiration for her prompts. I’m pleased to report that the amalgamation of the work done by the class has been featured in The Scotsman Sessions.

It was a pleasure taking part in these classes because that’s exactly how I started writing a decade ago: here’s a prompt, and you’ve got five minutes to write something inspired by it.

Come to think of it, that’s much how this entry has been put together.

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How I Don’t Remember It

I’ve recently joined a new poetry group. It’s so new that we don’t even have a name yet, but I’m enjoying the work of the other members.

One of them wrote about his time at Stirling University and included a photo of the place in the springtime. For the following month’s meeting, I visited Paisley, where I studied at what’s now the University of the West of Scotland. I’d paid a brief visit to the town centre in 2016, but it had been some years since I’d explored its other areas.

I’d expected some change, and I saw it particularly in the accommodation. There were new blocks of flats in a couple of spots, while one place I used to rent from the University had clearly been sold to a slum landlord – and the other might well have been going the same way.

I then walked up Neilston Road, which is one of the backbones of the town. From the moment I turned onto it, I began to wonder where I was. There were new tearooms with seats outside – even though it rained all day – but even taking them out of the equation, I didn’t even remember other landmarks.

Deutsch: Logo University of the West of Scotland
Logo of the University of the West of Scotland (Photo credit: Wikipedia)

There were bends in the road I didn’t recall, buildings that must have been there a century I didn’t register, and a field with cows as you head out of town that I must have seen at some point.

At least now I had a focus for my poem. One of the prompts had been ‘A letter to…’ so my piece became A Letter to Paisley, with the first lines reading:

I saw you the other day,
I’m sorry I didn’t recognise you.

But I found the opening words to be the easy part. Sometimes I can have something I really want to say, or I theme I particularly want to explore, and I find it difficult to work out how to present it.

In the rest of the piece, I muse upon the changes that have taken place and the parts I didn’t recognise, and I ponder whether it was the excitement of moving there at age 18 that caused me not to take in the details I saw on that day. I presented the piece to the group on Thursday of last week, and they helped me to make a few changes that will probably find their way into the next draft.

Strangely enough, I gained a BSc Music Technology while I was there. I didn’t do much with the qualification as it was, but I was able to use it to gain a place on the Masters degree I completed last year.

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How to manage a writing group.

For the last couple of years, I’ve been organising literary events, and I’ve gathered some experience during this time. Remember that every group is different, and what worked or didn’t work for me might prove the opposite for you.

The two groups I currently run are: Hotchpotch, an open-mike night for writers; and the Dundee & Angus region of National Novel Writing Month (NaNoWriMo), a challenge to pen a novel in a month. The two groups are rather different beasts, and there is little crossover between their memberships, but there are common factors in the way they’re run.

Planning

Ensure your group has a defined purpose

Hotchpotch has a definite purpose: you can take along your own work and read it for up to 10 minutes, or simply come along to listen to others. It’s a format that works for us and has done for some years.

NaNoWriMo is a franchise of sorts with a not-for-profit organisation, so you must follow their instructions and ethos. As such, we started off with purely November meetings where we would encourage each other to finish our novels. But there was such enthusiasm that we continue to meet up weekly and work on other individual projects.

There’s nothing wrong with experimentation, of course, but don’t stray too far from your original intention. There is a risk that your members will be put off going as it’s not what they expected.

Be early

Think months or weeks in advance, not days, to save rushing around at the last minute. The main NaNoWriMo event happens in November, so I’ll start planning in August as I need to receive promotional material and work out where and when our meetings should be. The next Hotchpotch is usually booked on the same day as the last meeting. Always be super-early to set up for meetings.

Coordinate and cross-promote

Hotchpotch must ‘compete’ with a monthly Silent Reading Party and a monthly Literary Lock-In as these also happen on Mondays. Through having conversations with the organisers of the latter two events, we now coordinate these events so they hardly ever clash. When one of them announces a new date, I also promote it to Hotchpotch and NaNoWriMo participants.

Communication

Use suitable methods

This depends largely on the IT skills of your members. Our NaNoWriMo region has a Facebook group where most people engage with us, although NaNoWriMo HQ require us to use their own mailing system. Conversely, many Hotchpotch members don’t use Facebook and prefer to be on our mailing list.

Hotchpotch has business cards with contact details to give to new members. During NaNoWriMo months, I also have a mobile number with a budget SIM card so people can contact me with urgent enquiries. In practice, however, we’ve rarely needed to use it.

Not too little; not too often

By all means send out a message early, but remember to issue regular reminders. People forget, or accidentally delete the e-mail. Also make sure your latest message reflects any changes that have happened since the last one. For NaNoWriMo, once a week is the usual pattern, reflecting our weekly meetings. Hotchpotch reminders are usually two or three weeks apart as the meetings are monthly.

But once a day is far too often, unless you happen to be sending out daily writing prompts.

Exercise privacy with e-mail

Whenever you send out a group e-mail, use the Bcc box, not To or Cc. This means each member will only see his or her own address when it’s received. Always give people the option to unsubscribe from updates; the last thing you want is to be reported for spam. It can be as simple as typing Let us know if you want to unsubscribe at the bottom of each message.

People

Be welcoming

This is a big one for me. Unless your group is really only for you and your mates, everyone who comes along needs to feel welcome. I’ve been put off going to groups in the past when it became clear the existing members were only interested in their own company. Whenever new folk turn up to NaNoWriMo or Hotchpotch, I make a point of introducing myself and chatting to them.

Consult, don’t dictate

Keep a list of a few trusted regulars you can talk to when the going gets tough. In the case of Hotchpotch, we had to make a difficult decision about a venue. We made a collective decision that I now agree with, but if I’d dictated, I would have gone the opposite way and might have lost their cooperation. NaNoWriMo is largely stable now, but I know the core membership are there should any problems arise.

Deal with troublemakers appropriately

Literary meetings are generally safe spaces. I can think of only one serious incident. I was a member of a group where we felt the standard of leadership fell far below what was expected. The incident was resolved, but not before pages of online words had been exchanged. If you need to keep someone in line, it’s rarely appropriate to do it over the Internet or in front of other members.

Most often, someone will say he or she didn’t like the group. I find it’s best to fix the problem, where possible, or to acknowledge his or her point of view and accept you’ll be one member down next time. It’s not worth turning a complaint into an argument, but to learn from it and concentrate on attracting new members.

 

If you have any tips you’d like to add, leave them below. I’ve no doubt I’ll think of one or two more myself when this has posted.

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Performances and Housekeeping.

On Monday of last week, I debuted a new poem at Hotchpotch. This is a local open-mike night for writers. While I’m far more of a prose writer than a poet, I thought this particular piece would go down well.

I’ve been to enough live events to know the standard housekeeping message that’s given before the performance. This poem was a version of the announcement that made it sound as though the speaker was having a mental breakdown. It did indeed attract a positive response, while a second poem and a short story were also well-received.

At last month’s Hotchpotch, I had a picture taken of me. I didn’t particularly like it because my neck was too far forward reading the piece. This time I was sure to stand up straighter and look up at the audience from time to time. I’m not saying my pieces came across better because of it, but I certainly felt better by paying attention to these factors.

I’m an advocate of people reading out their work in public, and of course in private while proofreading. If you know of a nearby group, go along and support it. There are actually two such groups around here, but I didn’t take to the other one since the focus there is mainly on folk tales, whereas Hotchpotch has a more literary flavour. Some groups even allow you simply to listen without contributing for the first meeting.

But what if there isn’t a group, or it’s not the right style for you? Have you ever thought about starting your own? There’s no reason why you should wait for someone else to do it, as it probably won’t happen.

The meeting place doesn’t have to be anywhere with a stage. We meet on the upper floor of a café, and we create an informal Poets’ Corner near the top of the stairs. Some pubs and coffee shops are happy to donate their space provided the participants are putting money in the till, so we hold at least one break during each evening. Just bear in mind that the venue could back out or change their terms at any time. A pub we used to use free of charge suddenly wanted £50 a session, even though we probably spent double that in drinks alone.

The other element you need to decide is the ethos. Should the audience offer constructive criticism to the readers, or is it solely for writers to try out new material? At Hotchpotch, the latter approach is taken, although there’s nothing to stop people giving feedback to each other privately afterwards.

But above all, it’s for writers to meet and talk to each other. Every time we meet up, I usually hear about an upcoming event or two that I wouldn’t otherwise have known about. The actual writing process is generally a solitary pursuit, but we all still need that connection.